Attendee Terms and Conditions (US)

Terms and Conditions for attending the Recruiting Leaders Exchange

1. The Hosted Delegate Offer

Attendance at the Recruiting Leaders Exchange (RLX) is by invitation only and is provided on a “Fully Hosted” basis. As an approved delegate, your invitation includes:

Luxury overnight accommodation for the duration of the event.
All scheduled meals, beverages, and five-star hospitality as outlined in the event program.
Access to all peer-led strategic content, roundtables, and keynote sessions.
Reimbursement for travel and fuel expenses (subject to approval and at the sole discretion of the organizers).

2. The Reciprocal Commitment

The RLX operates on a unique hosted-buyer model designed to deliver high strategic value to both attendees and solution partners. In exchange for your fully hosted place, you agree to the following mandatory commitments:

Full Attendance: You must be present for the entire duration of the 2.5-day program.
Strategic Consultations: You commit to completing a minimum of 8 x 30-minute Precision-Matched Consultations with our solution partners. These meetings are pre-scheduled based on the specific project needs identified in your application.3. Cancellation & No-Show Policy

We understand that executive schedules can change. However, because your place is fully pre-paid and limited to a cohort of only 40 leaders, late cancellations result in significant unrecoverable costs.

By confirming your attendance, you agree to the following:

Cancellations are free of charge until 23:59 (Central Time), exactly 14 days (2 weeks) prior to the event start date.
Any cancellations received after this deadline, or failure to attend the event (No-Show), will be subject to a cancellation fee of $1,000.
This fee is strictly applied to cover the costs of your pre-paid luxury accommodation, travel arrangements, and catering incurred on your behalf.
Cancellations must be submitted in writing via email to [email protected]

4. Billing Authorisation

Upon formal acceptance into the RLX cohort, delegates are required to provide valid billing details via our secure portal. No payment will be issued at the time of authorization. These details are held securely and will only be processed in the event of a breach of the Cancellation & No-Show Policy as defined in Section 3.

5. Data Privacy & Matchmaking

The information provided in your application is used solely for the purpose of personalizing your event agenda. We share your high-level “Buyer Profile” with our solution partners only to ensure the relevance and quality of your Precision-Matched Consultations. Your data will never be sold or shared with third parties outside of the specific event ecosystem.

Obligation of the attendee

Attendees are obliged to adhere to the code of conduct for attending the RLX event.
Attendees are obliged to vacate the relevant hotel room and the Venue as specified by the hotel or the Organiser and shall be responsible for any extra charges if he/she fails to do so.

Chatham House Rules:

When a meeting, or part thereof, is held under the Chatham House Rule, participants are free to use the information received, but neither the identity nor the affiliation of the speaker(s), nor that of any other participant, may be revealed.

Photography and Videography

By attending an RLX event, attendees grant the organizers the right to capture their images in photographs. This content may be used for promotional and marketing purposes related to RLX and its associated activities.
If attendees do not want to be featured in published images, they should inform event organisers.

Data Sharing with Sponsors

By attending an RLX event, attendees consent to their contact data being shared with event sponsors for promotional purposes. Any attendee who does not wish for their data to be shared should inform the event organisers in writing prior to the event.

Safety and Security

Attendees are required to comply with all safety and security regulations set by the event organisers and venue management. Any attendee found in violation of these regulations may be asked to leave the event.

Limitation of Liability

RLX organisers, partners, sponsors, and venue management will not be responsible for any loss, damage, injury, or disappointment suffered by any attendee whilst attending the event, save for any legal obligations to the contrary.

Amendments to the Terms

The event organisers reserve the right to amend or add to these terms and conditions without prior notice. Attendees are advised to check the event website regularly for updates.

Behaviour and Conduct

Attendees are expected to conduct themselves professionally and respectfully at all times. The Recruitment Events Co. strives for all our events to be a 100% positive experience from beginning to end for everyone. We celebrate and welcome the diversity of all attendees, vendors, sponsors, partners, speakers and employees and will not tolerate discriminatory behaviour by or towards anyone taking part in our events (whether in-person or virtually).

By attending our events, you are agreeing to respect and be kind to everyone present, regardless of their gender, race, religion, age, sexual orientation, ability or any other aspect of what they look like, where they come from or who they are.

Any breaches of the below codes of conduct will be dealt with seriously and may mean temporary or permanent exclusion from our events.

Harassment in any form, whether based on gender, race, religion, sexual orientation, disability, or any other characteristic, will not be tolerated.
Alcohol – If alcohol is being served at the event, attendees must be of legal drinking age and are expected to consume alcohol responsibly. Excessive drinking, drunkenness, or disorderly conduct will not be tolerated.
Dress Code – The event has a business casual dress code, and attendees are expected to dress appropriately for the occasion. Clothing that is revealing, provocative, offensive, or inappropriate is not permitted. Attendees should use their best judgment when selecting their attire, taking into consideration the nature of the event, the audience, and the venue.
Changes to the Rules of Engagement – The event organizers reserve the right to modify these rules of engagement at any time, without prior notice. Attendees are responsible for staying informed about any changes and complying with the updated guidelines. The event organizers will make reasonable efforts to communicate any changes through the event website, email, or social media.
Consequences of Non-Compliance
Attendees, vendors, sponsors, and speakers who do not comply with these rules of engagement may be asked to leave the event without a refund. In severe cases, the event organizers may also take legal action against the violators, including but not limited to filing a police report, pressing charges, or seeking compensation for damages. Attendees are responsible for any costs or expenses incurred as a result of their non-compliance with these guidelines.

Intellectual Property

All content presented or displayed at RLX events, including but not limited to presentations, workshops, and exhibitions, remains the intellectual property of its respective creators. Unauthorized reproduction or distribution is prohibited.

Accessibility

The venue is committed to providing an environment that is accessible to all. Attendees with special requirements are encouraged to contact the event organisers in advance to ensure their needs are accommodated.

Lost or Stolen Items

Attendees are responsible for their own personal belongings and property.

Health and Wellbeing

Attendees are expected to adhere to any health and safety protocols set by the event organisers and venue management.
In the event of an emergency, attendees should follow the evacuation protocols as directed by event staff and venue personnel.

Force Majeure

The event organisers shall not be held liable for any changes, cancellations, or postponements of RLX events due to unforeseen circumstances beyond their control, including but not limited to natural disasters, strikes, or public health emergencies.

Data Protection and Privacy

Attendee data will be handled with utmost care and in compliance with our privacy policy https://recruitmentevents.co/privacy-notice-us/

Venue Specifics

Attendees must adhere to all rules and guidelines set forth by the venue management. This includes any restrictions on areas of the venue that are off-limits to attendees.

Third-Party Vendors

Any transactions or interactions with third-party vendors at RL Summits are solely between the attendee and the respective vendor. The event organisers and venue management shall not be held liable for any disputes or issues arising from such interactions.